Administrative Officer
What you'd do
The incumbent is assigned as the Administrative Officer in Health Administration Service for the VA Texas Valley Coastal Bend Health Care System in Harlingen, Texas and has major and significantly diverse responsibilities. VATVCBHCS is an integrated health care delivery system serving 20 counties in the areas of the Lower Rio Grande Valley, Coastal Bend, and Laredo, with an estimated Veteran population of 105,000. VATVCBHCS treats more than 30,000 unique Veterans annually.
Major duties
At the GS 9 level, the Administrative Officer functions in a developmental capacity and performs management, administrative, and analytical work with moderate independence but within a guided framework. Duties and knowledge reflect the application of established principles, methods, and procedures. Responsibilities include: Program & Administrative Support - Assists the Chief, HAS by performing analyses of procedures, workflow, staffing patterns, and space utilization under established guidelines. - Conducts surveys and compiles data to support operational improvements; elevates complex issues for supervisory guidance. - Prepares drafts of reports, proposals, justifications, and briefing materials for review and refinement. Budget & Financial Work - Gathers and tracks budget data; assists with compiling annual budget estimates and monitoring fund usage. - Performs routine analysis of expenditures and identifies variances under supervisory review. - Supports maintenance of control point records but does not independently develop long range financial strategies. Personnel Management Support - Assists with recruitment packages, resource requests, personnel actions, and personnel tracking. - Prepares draft position descriptions and organizational charts for supervisory approval. - Provides staff guidance on leave usage and tour of duty documentation. Policy, Planning & Compliance - Participates in short term planning activities and provides recommendations based on collected data. - Assists in drafting policies and procedures; reviews VATVCBHCS wide policies, elevating concerns or recommendations to the AO or Chief HAS. Program Analysis - Conducts preliminary analyses of workload data, staffing models, ACD metrics, space needs,and equipment inventory. - Identifies trends and contributes to program reports but does not independently formulate corrective action. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 8:00am-4:30pm Telework: This position may be authorized for Ad Hoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD013610 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/21/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Skill in written and oral communication to prepare and present findings; knowledge of management information systems/office automation applications, principles, and practices; knowledge of workload reporting systems; knowledge of management, administrative and analytical work with moderate independence; and knowledge of budget and finance work, personnel management, policy, planning and compliance, and program analysis. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. (TRANSCRIPT REQUIRED). OR, Combination: Applicants may also combine education and experience as described above. (TRANSCRIPT REQUIRED) For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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