Supervisory Program Specialist
What you'd do
The Supervisory Program Specialist performs duties directly contributing to the administrative management of the Surgical Care Service line at the Miami VA Healthcare System, (MVAHS). This position reports to the Associate Chief of Staff for Surgical Care Service line. The MVAHS is a large, high-complexity, and diversified university-affiliated Medical Center. The individual has personnel, budgetary, planning, and administrative responsibilities.
Major duties
Major duties and responsibilities include: Assists in analyzing program, budgetary, and fiscal data. Monitors expenditures and forecasts changes that require reprogramming of funds for assigned areas of responsibility. Monitors and reviews consults in CPRS to ensure accuracy in purchasing or reordering of implants used during procedures. Works with clinicians and subordinates in addressing special implant, Inventory or Consignment consults. Monitors that consignment stock is checked monthly with the vendor and requests the usage report. Identifies and addresses any issues or discrepancies in implant components promptly and effectively. Provides technical and administrative supervision of the assigned staff. Sets priorities and establishes schedules; evaluates performance, recommends promotions and awards; approves requests for leave; identifies training needs; keeps employees informed; provides counsel; and recommends disciplinary action as required. Develops work priorities and objectives for subordinate staff in order to improve workflow and maximize productivity. Undertakes special healthcare projects as directed by the service Chief and ACOS for Surgical Care and Chief of Staff. Coordinates contracts, purchases, services, equipment, and implants. Maintains and monitors Implant contracts and serves as the primary Contracting Officer Representative (COR). Develops and recommends policies and procedures for the tracking of all implants related processes for the organization. Performs assessment, planning, provision and evaluation of implants, equipment, instrumentation, and supplies requested for implantation and used by end users in these procedure areas. Oversees monitoring and ensuring unit-based orientation, training, development, and competency of staff related to implant utilization, documentation, and use of implant tracking software. Assist service Chief with the formulation and execution of Surgical Care fiscal budget. Assist with the budget execution functions to ensure that expenditures are consistent with budget formulation plans as the fiscal year progresses. Submits budget information for contract cost escalations, procurement of implants and the supplies and materials related to it. Work Schedule: Monday - Friday 7:30 AM - 4:00 PM Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Supervisory Program Specialist/PD084310 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/28/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:1) Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods. 2) Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes. 3) Knowledge of planning, coordination, and execution of business functions, resource allocation, and production. 4) Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or three full years of progressively higher-level graduate education leading to such a degree or LL.M. if related to the work of this position. (Transcripts must be submitted) OR, Combination: Must possess a combination of qualifying specialized experience and education as described above to qualify at the GS-11 level for the Program Specialist position. Example: You have 9 months of specialized experience equivalent to GS-9 and 2 1/2 years of creditable graduate level education. You meet 75 percent of the required experience and 50 percent of the required education, i.e., you have 1/2 year of graduate study beyond that required for GS-9. Therefore, you exceed the total requirement and are qualified for the position (Your first 2 years of graduate study are not qualifying for GS-11. (Transcripts must be submitted). For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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