Lead Medical Support Assistant
What you'd do
The Incumbent serves as a Lead Medical Support Assistant (LMSA) in CCS and will be involved in administrative aspects of patient access, consults and scheduling for the service. Their work has a direct effect on patient care, the patient flow, and processes within CCS. The Lead Medical Support Assistant (LMSA) is a highly, specialized position and performs multiple duties.
Major duties
VA Careers - Lead Medical Support Assistant: https://youtube.com/embed/UJO_XH5uCLs Total Rewards of a Allied Health Professional Duties are but not limited to: The Lead Medical Support Assistant (LMSA) in Community Care is responsible for coordinating and managing all administrative actions related to Community Care (CC) requests. Their scope of practice includes: A. Workload and Workflow Management- Reviewing, managing, and balancing consults, notifications, authorizations, and uploads.- Assigning workload and ensuring coverage across functional areas.- Managing phones/ACD lines and resolving daily workflow issues.- Providing on-the-job training, reviewing work quality, and serving as a knowledge resource.- Participating in performance improvement and systems redesign projects. B. Coordinated Care Administration- Collaborating within interdisciplinary teams to support coordinated care delivery.- Managing administrative tasks across multiple programs (Choice Act, PC3, DoD, Non-VA care).- Independently setting priorities, adjusting workflow, and fully participating in staff huddles and team planning. C. Authorization Responsibilities- Authorizing each Community Care episode through several software systems.- Ensuring authorizations reach the correct CC provider. D. Consult Packet Preparation and Subject Matter Expertise- Preparing complete information packets for each consult for tracking purposes.- Educating CC staff, VA clinical and nonclinical staff, and external vendors about program requirements, documentation needs, eligibility, timelines, and problem resolution.- Supporting clinicians by ensuring accuracy and timeliness of required supporting documents. E. Additional Administrative Functions- Scheduling CC appointments in HSRM and meeting all required scheduling training standards.- Ensuring proper release and confidentiality of patient information and resolving related issues with vendors.- Receiving, documenting, and uploading consult results; assisting providers when results are urgently needed.- Participating in meetings to resolve continuity-of-care issues.- Identifying and participating in process improvement initiatives.- Using and troubleshooting a wide range of software systems and assisting peers with system issues. Work Schedule: Monday- Friday, 8am- 4:30pm Recruitment/Relocation Incentives (Sign-on Bonus): Not Authorized Pay: Competitive salary and regular salary increases. Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year) Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child. Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66. Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Telework: Ad-Hoc only Virtual: This is not a virtual position. Functional Statement #: 50503-F
What you need to qualify
Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Education. High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial- level Board or Department of Education. English Language Proficiency. Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f) May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: GS-0679-07 Lead Medical Support Assistant Experience. One year of creditable experience equivalent to the next lower grade (GS-06). Knowledge, Skills, and Abilities (KSAs). In addition to meeting the experience above, the candidate must demonstrate the following KSAs: (a) Advanced knowledge of medical terminology and a wide range of clinical flow processes relating to access to care across multiple clinics, specialties, and/or community. (b) Skill in communicating with individuals to obtain the desired effect and coordinating with a variety of interdisciplinary care team staff.(c) Ability to utilize numerous advanced patient systems in support of multiple clinics in an interdisciplinary setting. (d) Ability to organize work, set priorities, and delegate tasks/responsibilities in order to meet deadlines. (e) Ability to provide staff development and training. (f) Ability to manage staffing requirements, manage workflow priorities, and adjust the flow of work to meet team and patient needs. This includes the ability to follow-up on pending issues and demonstrate an understanding of the impact of incomplete work across multiple clinics. Preferred Experience: Preferred Experience- Must have extensive experience working within HSRM, CTM, EPS, Ref Doc, CPRS, Vista Capture, Vista Imaging, Microsoft Teams Channels, PPMS. Must have the National Onboarding Scheduling Keys in order to Receive, Schedule and Complete Consults. Experience completing working deadlines within time frame allotted. Previous experience resolving moderate issues concerning: Patients, Co-workers. Previous experience working independently, and in a team, to meet measures. Experience in understanding and implementing procedure, policies and standards. Experience working closely with management Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/. The full performance level of this vacancy is GS-07. Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds.
Before you apply
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