Administrative Officer
What you'd do
This position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6), Hampton VA Medical Center (VAMC), in the Pharmacy Service. The Administrative Officer is responsible for directing and coordinating the administrative, operational, and planning activities for the service.
Major duties
Program Management Review Maintains responsibility for the coordination of the Service's Quality Improvement Programs, which involves ensuring that the requirements of VA Central Office (VACO), Joint Commission (JC), Office of Inspector General (OIG), and the American Society if Health System Pharmacists (ASHP) Residency Program Accreditation are met. Provides and coordinates training and guidance regarding the implantation and use of applicable computer systems, such as the Veterans Integrated Systems Technology Architecture (VISTA), the Computerized Patient Record System (CPRS), and other related / integrated computer applications. Creates and prepares change proposals in the labor / management agreement and Medical Center Memoranda. Prepares resource requests for submission to the Resource Management Committee (RMC), ensuring that sufficient justification and supporting documentation are provided. Generates required reports including but not limited to return to clinic (RTC), non-formulary, and unsigned notes reports for management and leadership. Fiscal Management Prepares Pharmacy Service budget projections based upon studies past expenditures, knowledge of team requirements, an understanding of the changes which have occurred in the workload, and future goals. Serves as the Contract Officer Representative (COR) for the Pharmacy Service. Equipment Accountability & Space Utilization / Management Maintains responsibility for the property assigned to the Pharmacy Service, ensuring that the necessary equipment is included in the preventative maintenance program. Personnel Management Maintains responsibility for personnel administration within Pharmacy Service.Reviews, analyzes, and interprets incoming requests. Miscellaneous Attends meetings as the alternate / designee for the Chief and Associate Chief of Pharmacy Service.Provides administrative coordination, in conjunction with clerical support staff members, for Pharmacy Service travel activities. Contributes to the overall management of the Hampton VA Medical Center by participating as a team member / Pharmacy Service representative with other staff members / Service line officials on special task forces, strategic planning initiatives, special studies, etc. Maintains responsibility for collecting, preparing for storage, and archiving Pharmacy Service paper records. Coordinates the set up for meetings, interviews, or conferences at the direction of the Associate Chief and Chief of Pharmacy.Performs other duties as assigned. Work Schedule: Monday - Friday 8-4:30pm Telework: Ad-Hoc Position Description/PD#: Administrative Officer/502290 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/31/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: program management, fiscal management, equipment accountability/space utilization, and personnel management. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have have a Ph.D. or equivalent doctoral degree, OR 3 full years of progressively higher-level graduate education leading to such a degree, OR LL.M., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond some specialized experience equivalent to the GS-9 grade level but less than one year, and I have more than 1 year, but less than 3 years of graduate education as stated above. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Preferred Experience: Pharmacy AO experience preferred (not required), AO experience preferred
Before you apply
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