Administrative Support Assistant/Office Support Assistant
What you'd do
The purpose of the position is to perform a wide variety of administrative tasks associated with maintaining and supporting the work performed within the organization. Such work includes functions necessary for the efficient management of an office and ranges from correspondence and information control to ordering and tracking equipment, supplies, and services. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).
Major duties
Incumbent receives, assesses, routes or otherwise handles incoming and outgoing correspondence, reports, and other communications Performs office automation duties including: preparation of reports, tracking data, entering pertinent information into automated systems. Manages appointments and meeting schedules, serves as a point of contact. Performs a variety of administrative tasks to support work of the organization such as purchasing supplies, follow-up & tracking of expenditures and payments
What you need to qualify
To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. BASIC REQUIREMENT(S) MINIMUM QUALIFICATIONS: GS-5: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level (GS-4) in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Performing clerical work such as preparing, receiving, reviewing and verifying documents, and maintaining office records; locating and compiling data or information from files and other data sources; preparing vouchers and other financial documents OR 4 years of education beyond the high school level. GS-6: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level (GS-5) in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Creating a variety of correspondence in proper formats using word processing programs; maintaining manual and electronic calendars to add, delete, or change meetings; processing a wide variety of budgetary transactions; serving as a receptionist or point-of-contact for an office; and performing data entry into an automated timekeeping system. GS-7: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level (GS-6) in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Managing calendars and meeting schedules for higher level staff; performing specialized office tasks in support of a unit including screening training requests; compiling information from a variety of sources to prepare reports; processing a wide variety of budgetary transactions. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
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