Administrative Specialist
What you'd do
The Cybersecurity and Infrastructure Security Agency (CISA) is the Nation's risk advisor, working with partners to defend against today's threats and collaborating with industry to build a more secure and resilient infrastructure for the future.
Major duties
Typical work assignments at the full performance level include, but are not limited to: Scheduling meetings, making travel arrangements, and providing other administrative support to senior executives with the utmost attention to detail. Participating in special projects and sensitive administrative programmatic issues. Developing and analyzing internal administrative policies and procedures. Evaluating existing internal administrative policies and procedures for effectiveness, and proving input on areas to improve upon. Coordinating with internal and external partners on administrative tasks to ensure efficient mission execution.
What you need to qualify
Do NOT copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. Your resume must describe your work and experience, in your own words. To be considered minimally qualified for this position, you must demonstrate that you have the required experience for the respective grade level in which you are applying. You qualify at the GS-12 grade level, if you have: EXPERIENCE: At least one (1) year of specialized experience at the GS-11 grade level (or equivalent) performing all the following duties: Providing administrative support to senior leaders including correspondence control, records management, meeting scheduling and procurement activities; Coordinating and overseeing travel of staff; AND Conducting workflow analysis to identify operational inefficiencies and make recommendations that promote effectiveness and efficiency of work operations and administrative processes. You qualify at the GS-13 grade level, if you have: EXPERIENCE: At least one (1) year of specialized experience at the GS-12 grade level (or equivalent) performing all the following duties: Providing senior level administrative and analytical support to executive leadership, including advising management officials on administrative operations, policies, and organizational issues; Independently managing complex calendars, coordinating high-level meetings, anticipating needs, and proactively resolving scheduling conflicts; Collaborating with internal and external stakeholders to resolve administrative and programmatic challenges; AND Preparing briefings, correspondence, and presentations for senior leaders. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule (GS) position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). NOTE: Current or former GS federal civilian employees, within the previous 52 weeks, applying for a position under the Veterans Employment Opportunities Act (VEOA) must meet time-in-grade requirements. Time After Competitive Appointment: By the closing date specified in this job announcement, current Federal civilian employees must wait at least 90 days after their latest non-temporary appointment from a competitive service referral certificate before promotion, transfer, reinstatement, reassignment, or detail. All qualification requirements, including Time-in-Grade, must be met by the closing date of this announcement. Qualification AND Time-in-Grade claims will be subject to verification.
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
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