Administrative Support Specialist
What you'd do
About the Position: This position manages daily office administrative operations, tracks tasks, and schedules meetings for leadership. You will also coordinate travel arrangements and act as a point of contact for office personnel and records management.
Major duties
Manage and coordinate all staff actions for the directorate. Track and monitor suspense dates for taskers, ensuring timely responses while liaising with internal and external command groups to ensure all commitments are met. Provide technical advice on administrative support requirements. Develop, evaluate, and recommend improvements for directorate administrative processes, procedures, and policies to ensure efficiency and compliance with regulations. Coordinate routine workload and taskings on behalf of the Director. Manage the day-to-day administrative operations of the directorate. Prepare for and make arrangements for conferences, meetings, and on-site visits, including coordinating presentations and reserving facilities. De-conflict and maintain calendars for senior leadership, screen calls and visitors, and compose and review complex correspondence for proper format and content. Administer the Defense Travel System (DTS) for the directorate. Assist personnel with travel-related questions, manage traveler profiles and routing lists, and ensure appropriate coordination for all scheduled travel. Serve as a liaison for manpower, personnel, and training matters. Gather information for decision-making, ensure documents like appraisals and awards are processed, and manage daily personnel accountability for the directorate. Utilize various computer systems and software to prepare charts, graphs, and reports. Develop and maintain data files, spreadsheets, and databases to retrieve information, compile reports, and monitor project status. Serve as the directorate's point of contact for records management. Ensure all documents are in compliance with the Army Records Information Management System (ARIMS) and use automated tools to control suspense actions.
What you need to qualify
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled Veterans Current Department of Army Civilian Employees Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes 1) Coordinating and tracking staff actions, evaluating administrative procedures to recommend improvements, and managing official correspondence for an office, and 2) Providing administrative support such as managing calendars, making travel arrangements using a government travel system (such as the Defense Travel System), and serving as a liaison for personnel-related matters.This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).
Before you apply
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