Administrative Support Assistant (OA)
What you'd do
This position is located at Bruce W. Carter VA Medical Center, to Health Administration Service Chief in Miami, FL. The primary purpose for this position is to perform general clerical and administrative work auxiliary to the work of the organization.
Major duties
Major duties include, but are not limited: Type and compiles letters, reports, minutes, memorandum, process PATS-R responses, action item responses, etc. Make necessary travel arrangements for the Chief, Assistant Chief and other HAS staff. Receive all visitors and screens telephone calls for the Service Chief and Assistant Chief. Preparing Personnel Actions, maintenance of leave records, employee related matters, and the Health Administration staffing records. Assemble reports, gathers statistics and researches pertinent policies and files to assemble material for Service meetings. Review correspondence and reports for completeness, ensuring correct format, grammatical and typing accuracy. Confirm reservations, prepare necessary travel vouchers when travel is completed. Prepare Work orders, order supplies, equipment and repairs. Obtain and monitor the use of services, supplies, or office equipment. Oversee the control point activities with several contracting accounts. Maintains the service publications systems (HAS Newsletter, SOPs, policies, etc.) Work Schedule: Monday - Friday, 8:00 am to 4:30 pm Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant (OA)/PD085070 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Perform and monitor established management requirements for service department; Make reservations and travel arrangements for service staff; Compiles information and data for report; Identify and perform liaison tasks; Utilizes computer software for budget needs, inventory control, and requesting or turning in equipment; Composes correspondences, letters, memorandums, etc. in accordance with government regulations and correct grammatical usage; Prepares folders and reports for meetings. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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