Secretary (OA)
What you'd do
This position is located at Bruce W. Carter VA Medical Center, to Social Work Service Assistant in Miami, FL. The primary purpose for this position is to provide comprehensive administrative, clerical, and programmatic support essential to the efficient operation of one of the medical center's most dynamic and mission-critical services.
Major duties
Major duties and responsibilities include but are not limited to: Performs as the primary timekeeper for the Service, ensuring that requests for leave are submitted and approved in a timely manner. Makes arrangements for conferences, teleconferences and meetings including reservation of appropriate rooms, notification of participants, and preparation of agendas and minutes. Develops graphs, flow charts, formats, and layouts to be used in presentations and for records. Manages/adjust to the day to day technical operation issues of the section and acts as the liaison between other services. Provides administrative support for programs. Reviews all incoming correspondence and reference material for content and intent; correspondence of a routine nature is independently responded to and prepared for signature without prior discussion. Provides Customer Service to our internal, External Customers, Veterans and their families. Maintains weekly and holiday schedule, including schedules for back-up coverage and weekend and holiday coverage. Maintains timekeeping records; including requests for authorized absence, jury duty, and travel for all employees in the Service. Establishes suspense dates and educates other staff in standards of record keeping. Advises, maintains, and monitors storage and retrieval of documents and data. Tracks & orders supplies. Serve as ADPAC. Provides administrative support for programs. Work Schedule: Monday - Friday 7:30am - 4:00pm Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD078480 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-5 position you must have served 52 weeks at the GS-4. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: Examples of specialized experience would typically include, but are not limited to: Reviews all incoming correspondence; Receives telephone calls and visitors; Maintains calendar for the Chief; Maintains administrative files; Serves as primary timekeeper; Responsible for transcription of reports & correspondence; Attending meetings and taking minutes; Tracking and posting educational material for staff; Coordinates ordering equipment and supplies. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Bachelor's Degree or 4 full years of post high school education leading to such a degree or LL.M., if related. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an appropriate combination of specialized experience and post high school education in excess of the first 60 semester hours (i.e., beyond the second year). NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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