Administrative Officer - Research & Development
What you'd do
The Administrative Officer for Research and Development (AO/R&D) is a full partner with the Associate Chief of Staff for Research and Development (ACOS/R&D) for the Boise VA Medical Center (BVAMC) Research Service.
Major duties
As a member of Research and Development executive leadership, the Administrative Officer for Research and Development (AO/R&D) is responsible for the management and coordination of research compliance and administrative operations for Boise VA Medical Center. The AO/R&D facilitates a full range of administrative functions which include research compliance, human resources, budget and finance, management and program analysis, policy formulation, examination and evaluation of special programs, records control and research information security, facilities and logistics, and a variety of related administrative matters. The Boise VA Medical Center's complex research program has approximately 40 active studies that includes basic science, animal, translational and clinical research aimed at improving the health of Veterans. Major duties include: Interprets administrative policies and laws governing research, and develops and implements administrative policies and guidelines for Research Service. Provides advice to Research Service leadership and Medical Center leadership regarding opportunities, vulnerabilities and areas of significance to the facility. Provides short- and long- term planning direction for the Research Service congruent with the Medical Center and the VA, and serves as Research Service representative for Medical Center strategic planning. Responsible for overall research compliance across all program areas. Includes regulatory compliance and approvals, adherence to federal and other research policies and laws, investigator and staff requirements, and privacy and safety controls. Serves as liaison to ten internal and external research oversight committees governing human subjects research, research safety, recombinant DNA, and animal research. Utilizes VA databases and systems to manage compliance, study tracking, fiscal operations, HR operations, records management, and logistics/equipment/inventory management. These include IRBNet/VAIRRS, WinRMS, SEPG, RM-MKR and others. Serves as facility primary point of contact with VA Office of Research Oversight (ORO), including completing the biannual Facility Director Certification of Research, and educating personnel on ORO policy or process changes impacting research operations. Aggregates and analyzes service data to identify potential vulnerabilities, budget requirements and expenditures, staffing needs, and compliance requirements. Responsible for coordinating and maintaining an integrated system of financial services with full responsibility for budget planning, formulation, execution, and analysis. Provides guidance to investigators regarding budget, personnel, equipment and supplies and to methods to ensure and compliance with established policies and guidelines. Serves as first-line supervisor for research personnel including Budget Analyst, Research Committee Coordinator, Program Analyst/Grants Manager, and Program Support Assistant. Manages research personnel utilization across the Research Service and acts as a liaison with VISN/HSA and VA-ORD human resources offices concerning personnel-related matters. Manages day to day operations and supervision of the Research Administration staff, the Veterinary Medical Unit (VMU) and the Biosafety staff. Establishes and maintains a procurement system for expendables, supplies and equipment. Holds Service-level approval authority for purchases and contracts. Oversees the planning and direction of projects and studies to evaluate, recommend, and lead ways to improve the effectiveness, efficiency, and productivity of the Research Service to meet Medical Center and program goals. Responsible for ensuring compliance with all VA, state and Federal regulations, policies and handbooks regarding all aspects of research. Serves as Financial Conflict of Interest Administrator, overseeing submission of FCOIs, referrals to Office of General Council, and management of waiver processes. Prepares for and manages oversight visits and audits including VA Office of Research Oversight audits, Food and Drug Administration audits, privacy audits, accreditation visits, and other official reviews. Communicates effectively, both orally and in writing when presenting information to internal and external stakeholders. Additional tasks as assigned. Work Schedule: Monday - Friday, 8:00am to 4:30pm MST Telework: This position may be authorized for ad hoc telework. Ad hoc is defined as occasional, non-recurring telework. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer - Research & Development/PD603050 Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not authorized.
What you need to qualify
To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 07/27/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-9) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Managing and coordinating a full range of administrative services within an office; managing budget and financial activities; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; planning and coordinating work to be accomplished by other staff; analyzing and evaluating the efficiency and effectiveness of a program and developing recommendations for improvement; utilizing office automation software and preparing letters, reports and presentations. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of a master's or equivalent graduate education may be used to qualify applicants for the GS-11 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. Preferred Experience: Administrative experience in VA research. Strong administrative experience in an area other than research. Supervisory experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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