Records and Information Management Specialist
What you'd do
The Records Management Officer (RMO) position is in the Support Services Division. Under the general direction of the Support Services Chief, the RMO for VBA facilities and has oversight for the facility wide records management program. The RMO is the subject matter expert for the facility records management program with oversight of management functions and conducts management of the record information lifecycle maintenance.
Major duties
Specific duties include: Develop and implement facility policies and procedures in accordance with VA and VBA policy, National Archives and Records Administration (NARA) add other applicable federal laws and regulations. Develops standardized file inventory/file plan and indexing approaches, where appropriate, to simplify the use, access, and integration of information within their facility. Receives training and utilizes the required training to conduct uniform training to business lines liaisons. Conduct focus monitoring and auditing of records created and maintained by business lines. Maintains a thorough working knowledge of VA and VA systems of records, VA and VA privacy policy, Freedom of Information Act, Office of Management and Budget, NARA, and other federal laws and regulations. Works to ensure facility compliance with VA/VBA policy, NARA, and other applicable federal laws and regulations for records management program and recommends at the facility and national level Improvements in records management practices. Evaluates and audits records maintained by business lines to ensure work processes and policies related to the information life cycle are adhered to and documented. Facilitates regular interdisciplinary records management committee meetings and participates in other facility committees pertaining to the information life cycle (i.e., records management committee). Identifies and reports problems and deficiencies in the records management program for corrective action. Assists DRMOs/RMTs in identifying resources and responsibilities needed for adequate records management. Promotes and elevates records management practices to facility management in accordance with policy. Evaluates and audits records maintained by business lines to ensure work processes and policies related to the information lifecycle are adhered to and documented. Work Schedule: 8:00am to 4:30pm Monday - Friday Compressed/Flexible: Not available Telework: No Virtual: This is not a virtual position. Position Description: Records Management Officer PD# 37606A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/31/2026. TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-11 position you must have served 52 weeks at the GS-09 level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience and/or education as described below: GS-11 Grade Level: Specialized Experience: One year of specialized experience at the GS-09 grade level in the normal line of progression for the occupation in the organization. Specialized Experience is defined as work that involves: Developing and maintenance of records management programs and/or Initiatives Conducting research to ascertain the needs of the program Safeguarding the security of sensitive agency data, including those related to Veterans, employees, and others, against improper disposal and destruction OR Education Substitution: Ph.D. or equivalent doctoral degree or 3 years of progressively higher level graduate education leading to such a degree or LL. M., if related OR Combining Education & Experience: If you do not fully meet the length of experience and education described for a specific grade level (e.g. have six months of experience and some coursework but not a degree), the two can be combined to total 100% of the requirement. Click here for more information. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week. Physical Requirements: The work involves considerable walking, standing, and bending in searching various file locations. There is occasional lifting and carrying of such items as record boxes averaging 35 pounds, claims folders, and shred envelopes. May involve the operation and maintenance of shredded receptacles and/or shredders. While VBA continues transitioning to an electronic claims processing environment, the RMO will perform the electronic equivalent of the physical demands listed above, as system capabilities permit (e.g., reviewing and approving the removal of documents marked for disposition in the electronic environment). For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/
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