Program Specialist
What you'd do
The Cincinnati OH VA Medical Center is seeking a well-qualified candidate for the position of Program Specialist. This position has responsibility for supporting multiple Engineering programs, including Space Utilization Program, Water Safety Management Program, Space Key Control Program, Joint Commission Compliance Program, and Personnel Management Program.
Major duties
Duties include, but are not limited to: Management Collaboration - The incumbent has a major responsibility supporting six different programs within Engineering Service Research and Analysis Work -The incumbent is required to research and/or analyze problems, issues, or program requirements as they relate to the Office of Engineering. Incumbent must have working knowledge of the Joint Commission Standards, Occupational Safety and Health Administration (OSHA), National Fire Protection Association (NFPA) and VHA's Center Engineering Occupational Safety and Health (CEOSH) guidebooks. Performance Review Program -Incumbent provides comprehensive technical program support four different programs within Engineering. Other Major Duties and Responsibilities include - Incumbent will work independently with other agencies to establish agendas, and to schedule survey/inspection dates based on Engineering staff availability. Incumbent will collect and organize any information or documents requested by the inspection or survey team. Management of Database tracking all required Joint Commission Inspection Documentation. Designated Contracting Office Representative (COR). Incumbent is also responsible for maintaining a list of Engineering Suspense dates and for working closely with Engineering subject matter experts to ensure that the required information is provided for both updating existing policies in a timely manner, and responding to all Suspense's by the due date assigned. Serves as Talent Management System (TMS) coordinator and independently manages TMS training for Engineering staff. Incumbent assigns all extra required classes to their TMS learning plan and enters all training hours for any additional training attended into the TMS system for these groups. Processes all training, travel, and deployment requests, researches travel options, and makes travel arrangements for Engineering Staff. This position maintains the time cards and attendance records for two T&Ls in Engineering Service. Responsible for tracking and updating all position descriptions. Work Schedule: Monday - Friday, 7:30 AM - 4:00 PM Telework: Not Authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD935530 Relocation/Recruitment Incentives: Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-7: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education or superior academic achievement. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education post high-school. Superior Academic Achievement (SAA): I meet the qualification requirements for this position using SAA. I have completed all the requirements for a bachelor's degree in a curriculum that is qualifying for the position to be filled and I meet one of the following: Rank in the upper one-third of your class in the college, university or major subdivision. A grade-point average of "B" (a GPA of 2.95 or higher out of a possible 4.0) for all completed undergraduate courses, or those completed in the last two years of undergraduate study. A grade point average of "B+" (a GPA of 3.45 or higher out of a possible 4.0) for all courses in your major field of study, or those courses in your major completed in the last two years of undergraduate study. Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp. GS-9: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree in a related field of the position to be filled or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of graduate level education. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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