Program Assistant
What you'd do
Join the Indian Health Service as a Program Assistant in the Division of Nursing Services located in Kayenta, Arizona. In this role, you'll provide essential administrative and organizational support to keep daily operations running smoothly, ensure efficient office functions, and help advance the Service Unit's mission by supporting staff and organizational effectiveness. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).
Major duties
Correspondence Management - Receives, reviews, tracks and distributes incoming and outgoing correspondence; drafts and edits letters, reports, and memoranda; and ensures all documents are accurate, complete and in proper format. Data Collection and Tracking Information - Prepares reports, spreadsheets, and presentations; compiles and tracks program data; and maintains automated systems to monitor projects, budgets and organizational activities. Conducts Office Business - Processes supply and equipment orders, tracks expenditures, ensures timely payments, and provides guidance to staff on office procedures, policies, and administrative requirements. Coordinates Calendars and Meetings - Schedules of appointments, meetings, and conference for leadership and staff; manages conference room reservation; and provides background materials to support meeting objectives. Serves as Organizational Point of Contact - Responds to inquiries from staff, external agencies, and the public; provides information, resolves routine issues, and facilitates communication within the organization.
What you need to qualify
To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-07: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Providing administrative support to an office or program, coordinating administrative functions such as procurement, records management, or correspondence control, maintain calendars and scheduling meetings, compiling and analyzing administrative or program data, preparing reports or other written materials, serving as a point of contact for staff and customers and resolving routine administrative issues and data discrepancies while ensuring compliance with established policies and procedures. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
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