Administrative Officer
What you'd do
This position is located in the Department of Health and Human Services, Administration for Children and Families, headquartered in Washington, District of Columbia. This announcement will close at 11:59 PM, on the day that 75 applications have been received or the closing date of the announcement, whichever comes first.
Major duties
As an Administrative Officer, you will: Review administrative functions and prepare reports to identify opportunities for improving efficiency and customer service. Coordinate personnel actions, recruitment documentation, performance management activities, and employee records. Compile budget data and prepare reports supporting travel and operating expense budgets. Maintain office records and conduct records audits to ensure compliance with records management requirements. Analyze administrative operations and develop recommendations to improve organizational efficiency, productivity, and customer service. Oversee personnel actions, position management activities, recruitment documentation, performance management processes, and employee relations actions. Evaluate budget data and develop reports supporting travel, supplies, personnel, and operating expense requirements. Monitor records management activities and ensure compliance with HHS and National Archives and Records Administration (NARA) requirements.
What you need to qualify
WHAT WE ARE LOOKING FOR GS-12 Minimum Qualifications: You must have one year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-11 grade level in the Federal service performing ALL of the following: Applying knowledge of administrative laws and/or regulations applicable to the organization, ensuring compliance in all administrative processes and operations. Responding to a high volume of customer inquiries regarding various administrative issues, ensuring timely and accurate resolution. Preparing and writing comprehensive reports that analyze data from various administrative systems, ensuring clarity and precision in presenting findings. Conducting regular and ad-hoc audits of administrative systems, such as payroll, travel, and financial management systems, to verify data accuracy and compliance with organizational policies and regulatory standards. GS-13 Minimum Qualifications: You must have one year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-12 grade level in the Federal service performing ALL of the following: Serving as the focal point for integrating and coordinating the overall administrative functions for an assigned office. Advising on all aspects of Human Resources (HR), travel, organizational development, time and attendance, property management, purchase card programs and/or other administrative services. Evaluating existing administrative processes, evaluating alternative solutions, and/or recommending appropriate courses of action. Utilizing personnel policies, procedures, and/or resources to identify, research, or make recommendations regarding personnel issues. Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. OPM Qualification General Policies Website
Before you apply
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