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Management Assistant

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Job Description

This position is located at the Pacific Beach Resort (Pacific Beach, WA) Fleet Readiness Division of the Fleet & Family Readiness Program (FFRP), Commander, Navy Region Northwest. Provides administrative support and assist the Resort Manager in daily work processes. Expectations include confidentiality, knowledge and familiarity of each branch operation and a positive and professional attitude to all employees and guests.

Qualifications

Knowledge of the duties, priorities, commitments, policies, and program goals of the staff sufficient such as reviewing publications, directives, and other materials which may affect the division and taking appropriate follow-up actions; and to anticipate and prepare materials the supervisor needs in order to respond to correspondence or phone calls. Knowledge of the FFR mission and substantive programs of the immediate and subordinate organizations as they relate to the administrative functions of the office. Knowledge of standard office equipment such as copiers, fax machines, etc., and intermediate to advanced skill in typing and keyboarding to perform routine clerical and administrative functions. Knowledge of the pertinent information for use by the organization in conferences or reports and to advise other administrative staff. Skill and current knowledge in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook) to include, but not limited to, word processing, spreadsheets, database management systems, and PowerPoint slide presentations. Skill and familiarity with creating and working with portable document formats (PDF), forms and shared files (e.g. Adobe Pro, Microsoft Teams, SharePoint) Ability to retain and disseminate general information, which requires a positive, helpful attitude and demeanor at all times. Ability to use correspondence rules and regulations to prepare and/or edit written correspondence, ensuring proper use of English grammar, spelling, and punctuation Ability to gather and effectively organize information. Ability to communicate effectively both orally and in writing. Ability to effectively work as a team member supporting different positions within the department.

Required Documents

The following documents are required at the time of application: Résumé: Resume limited to 2 pages showing relevant experience (cover letter optional). For more guidance about the 2-page limit on resumes, visit here: Resume Requirements. Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s), if degree hasn't been conferred provide copy of HS Diploma, GED, or equivalent If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50 Starting May 7, 2025, non-affiliated individuals requesting access will need a REAL ID-compliant driver's license or another acceptable form of identification to access CNRNW Installations. This applies to everyone, including the following: but not all inclusive: Vendors Dependents aged 18 and older Service Providers Veterans with service-connected disabilities Contractors Visitors (includes visitors in same vehicle with CAC holder) Transportation services (taxi, limo, ride share) Agent, Assist, Aid, Care Giver Letters Au Pairs, Child Care Providers What are acceptable alternative forms of identification for base access? If you don't have a REAL ID-compliant driver's license, you can use one of the following: U.S. passport or passport card Military ID card (Common Access Card or CAC, DoD retired ID card) Permanent resident card (Green Card) Transportation Worker Identification Credential (TWIC) Enhanced Driver's License (EDL) Other forms of identification accepted by the Department of Homeland Security How can I obtain a REAL ID-compliant license? To obtain a REAL ID-compliant license, you'll need to visit your state's driver's license agency with the following documents: Proof of identity (e.g., birth certificate, passport) Proof of Social Security number (e.g., Social Security card) Two proofs of residency (e.g., utility bills, bank statements) NOTE: The specific requirements for Washington State are provided at the following website: https://realidwa.com/

Department Information

Agency

Commander, Navy Installations

Department

Department of the Navy

Location

Pacific Beach, Washington, Washington, United States

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Management Assistant - USA Jobs